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Cambridge City Council

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About council committees and meetings

Every councillor sits on a number of committees and helps make or review decisions on behalf of the council.

Regulatory committees make decisions that the executive councillors are not allowed to make, while decisions that they have made are reviewed by scrutiny committees.

Public health and wellbeing for in-person meetings

While the coronavirus pandemic continues, we will continue to follow the government’s guidance when organising and holding meetings.

We ask everybody attending in-person meetings to maintain social distancing at all times. We also ask you to wear a face covering unless you are exempt or while you are speaking at the meeting. We will provide hand sanitiser at the entrance to all meetings.

There is a limit to the number of people that can safely attend any meeting to comply with social distancing. This will vary from meeting to meeting, so please email us by midday two days before the meeting to tell us you want to attend or speak.

We strongly encourage you to take a lateral flow test in the week before the meeting – ideally two, 3 or 4 days apart.

Area committees

Councillors have decided to hold area committee meetings online on a trial basis until December 2021. They took this decision make sure the public has an easy and Covid-safe opportunity to raise and discuss issues of local interest with councillors.

Over the last year coronavirus restrictions have meant all Council and committee meetings have been held online. The number of people either watching or taking part has increased because it has been easier to do so. 

Holding area committees virtually will continue to give you the chance to raise issues with your local councillors in one forum, and to discuss regular matters such as community safety priorities.

We believe that continuing to hold the meetings online will make it easier for you to take part, particularly when you might have reservations about attending meetings in person while coronavirus remains a present and evolving consideration.

Filming, recording and photography

The Council is committed to being open and transparent in the way it conducts its decision making.

The public may record (eg film, audio, tweet, blog) meetings which are open to the public.

The Chair of the meeting has the discretion to stop or suspend recording if in their opinion continuing to do so would disrupt proceedings at the meeting. The circumstances in which this might occur include:

  • Excessive noise in recording or setting up and moving equipment
  • Intrusive lighting and use of flash photography
  • Asking people to make repeat statements for the purposes of recording
  • Moving to areas outside the area designated for the public without the Chair’s consent

Those recording meetings are strongly urged to respect the wish of any member of the public not to be recorded.

Agendas for, and signage at, meetings will make it clear that recording can take place. Anyone who does not wish to be recorded should let the Chair of the meeting know.

Recording and reporting the meetings is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance; e.g. with the Human Rights Act, the Data Protection Act and the laws of libel, defamation and public order. Freedom of speech within the law should also be exercised with personal and social responsibility – showing respect and tolerance towards the views of others.

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