Who we are
This privacy notice explains how the Greater Cambridge Planning Service uses information in the course of providing a Local Land Charges service to Cambridge City and South Cambridgeshire District Councils. Our Land Charges teams undertake searches on registrations that are held on the local land charges register relating to individual properties. This information is used during the transfer of land ownership and contains information from the planning, building regulations and environmental registers.
Why we require this personal information?
We require your information to carry out the request for a land search and return the results to the correct individuals.
What we do with this information
This information will be used by Cambridge City and South Cambridge District Councils to register and return your search request and may also be used to correspond with you regarding charges. This function is known as a “public task” and is why we do not need you to “opt in” to allow this information to be used.
We process this information as a (Public task) Statutory Duty as laid out in the Local Land Charges Act 1975 and we cannot process your search request unless you provide this personal information. If you do not or if you refuse to allow us to share information we will not be able to carry out the service for you.
As we process this information as a statutory duty you hold the following rights with regard to the personal data provided to us when making comments:
Right to Access – You have the right to access (receive a copy) of your personal data and supplementary information.
Right to Rectification – You have the right to have any inaccurate or incomplete personal data rectified.
Right to Restriction – You have the right to request a restriction of the processing of your personal data in situations where it is inaccurate, unlawful, and no longer needed for the purposes for which it was originally collected, or if a withdrawal of consent has been made.
How we share this information
We do not sell your information to other organisations. We do not move your information beyond the UK. We do not use your information for automated decision making.
We share search requests with Cambridgeshire County Council who answer some of the questions on our behalf. This is done via secure access to our local land charges systems.
Retention (‘how long we keep your information for’)
The details of your search request are held for one year. A copy of the search result is held for 7 years. Our local land charges registers are held as a permanent record.
Complaints and problems
If you think we have got something wrong or if you are concerned with the way we are handling your data please contact us by emailing firstname.lastname@example.org for Cambridge City searches or email@example.com for South Cambridgeshire District searches. Alternatively you can call the telephone numbers above.
If you have a query regarding your rights please contact the Data Protection Officer by email firstname.lastname@example.org, telephone 01954 713318 or by letter marked for the attention of the Data Protection Officer to either of the addresses above.
If we fail to respond properly you can direct your concerns to the Information Commissioner’s Office (ICO).