Trumpington Pavilion Booking Form

Hirer’s contact details

We need basic information about your hiring needs and details about how to contact you.

Name:		
Organisation/Group:
		
Address:		
Email address:
		
Website address:
		
Telephone numbers:
	Mobile:	Landline:	
Are you happy for these details to be shared with members of the public?	Yes:	No:	

Existing hirer?
	Yes		No		New Hirer?	Yes		No		
Additional contact:	Invoice address: (if different from above)*	
Name:	
	Name:		
Position:	
	Position:		
Telephone:	
	Telephone:		
Address:		Address:		
Email:		Email:		

Purchase Order Number if applicable: 		

Booking Requirements

For block bookings please complete one line only and state the day range. 
For weekly sessions state which day you require i.e. every Monday.

Name of Activity/Event:  	

*Please include set up/decorating and clearing up times. Over runs will be charged for.
Day	Date(s)	Arrival time	Departure time	No. attending	

Please include details of your set up and public times of bookings/classes if applicable, and any equipment/furniture you would like to use.	

Copyrighted music played during public events/classes will require a music licence. 
Please select and provide a copy of your licence with return of the booking form:
Licenses:	Film	PRS/Music	PPL Music	

Declaration

Please note that a booking is not confirmed until we have received a completed booking form and you have received confirmation back from the Centre Administrator.

Signed:	
	
Date:	
	
Name (print):	

By signing this form I / we certify that: 

•	I am over 18 years of age and have permission from any organisation listed on this form to make this booking on their behalf and sign this declaration.
•	I have read and understood the Conditions of Hire, including the Privacy Notice, relating to the booking of the Trumpington Pavilion and accept responsibility for observance of these conditions. I give permission for my information to be held as said Privacy Notice details.
•	We acknowledge an invoice payment will normally be sent after the booking. 
•	Please note for one off bookings payment is required at least 2 weeks in advance of a booking.
•	We will make the payment as instructed on the invoice.
•	I accept that at least 14 days' notice is required, in writing, to cancel any booking otherwise the full cost of that booking will be charged (and 28 days' notice is required to cancel a block booking arrangement).
•	I hereby indemnify Cambridge City Council against all claims in respect of injury, loss, or damage (including damage to the premises) arising from this hire.