Cambridge City Council

Community Grants 2025-26 
Additional Activity Application Form
Requests over £5,000

 

Should you need this form in an alternative format please contact grants@cambridge.gov.uk 

Full name of lead organisation
(as on your governing document)		
Application Information Summary

Closing date: midday on Wednesday 18 September 2024

Complete the Application Form in full before entering the information into the summary table below from the corresponding sections in the form - see p1 of Help Notes                            
                          
Total funding requested 	Q18 Box B	£  	
Full cost of activity/service	Q18 Box A	£	
% of total funding requested	Q18 Box C	        %	
Number of City Resident beneficiaries 	Q8 Table 1 Total A		
Total number of beneficiaries	Q8 Table 1 Total B		
% of City resident beneficiaries	Q8 Table 1 shaded box	       %	

Please do not apply if you are unable to fulfil the Community Grants primary outcome that:

All applications MUST clearly demonstrate how the funding will provide an activity that reduces social and/or economic inequality for City residents with the greatest need.

Priorities
1.	Which of the funding priorities does your application meet?   Please mark X against one or more.  
See Help Notes Q1

A	Promoting active lifestyles		
B	Arts and cultural activities		
C	Community development activities		
D	Reducing poverty activities		
E	Employment support		

Activity 

2.	What specific activity do you want funding for? See Help Notes Q2 
It is important you include the detail as specified in the Help Notes and read the important note on page one of this application form.  (Please ensure you have permission from the landowner if your activity is taking place on land you do not own. For City Council owned land you will need to complete a ‘Notice of Intent’ and should allow 4 weeks for a decision to be made. https://www.cambridge.gov.uk/hire-a-park-or-open-space-for-your-event)

Type your answer here (maximum 300 words):

	

3.	How have you, or will you consult with or involve your beneficiaries in planning the activity?

See Help Notes Q3

4.	Please list all the organisations involved in delivering this activity. If this is a partnership application, please list the key partners first and provide details about their roles. See Help Notes Q4

Organisation or individual	How are they involved?	

5.	How will you ensure that you will provide a high-quality activity? Please also list any quality accreditations held by the organisation for example: Advice Quality Standard, Trusted Standard, Matrix Standard, Museum Accreditation.   Also list any governance toolkits the organisation uses such as the Club Matters Health Check.

See Help Notes Q5

6.	How and where will you promote and publicise your activity?

See Help Notes Q6

7.	Tell us how you will reduce the environmental impact of this activity? For example, will you encourage the use of sustainable transport modes such as walking, cycling or public transport; minimise waste, energy use or water consumption, provide sustainable food or enhance biodiversity?

See Help Notes Q7

Beneficiaries 

8.	Beneficiaries – who is the activity for? 
Activities for individual beneficiaries.  
We want to know who will benefit from your activity – where they live (Table 1) and their age range (Table 2) We want to know the direct beneficiaries, those actively participating in your activity and not indirect beneficiaries such as audiences.  See Help Notes Q8 

Table 2 - Age range of direct beneficiaries detailed in Table 1	
	Estimated  number	
	All beneficiaries	City only beneficiaries	
Under 5s			
5-17			
18-59			
60 and over			
Total B			
Total A			

Total A should be the same figure in each table
Total B should be the same figure in each table	
   
Table 1 - Geographical area – where do the direct beneficiaries live?	
	Estimated number	% of total	
Cambridge City (the 14 city wards within the city boundary) 			
Total A			
South Cambs 
(e.g.  Girton, Milton, Histon, Waterbeach, Orchard Park, Cambourne, Haslingfield)			
Other parts of Cambridgeshire			
Other parts of the UK			
Total  B – Total number of beneficiaries (including Total A)		100%	

Is your activity targeted at any specific communities for example: covering protected characteristics such as people from minority ethnic communities, disabled people, children and young people, older people, LGBTQ+ people, low-income families and individuals, people with low skills levels/long term unemployed?  
  
Yes / No If yes, please state who:
See Help Notes Q8	

9.	 If you are holding sessions, what do you expect the average attendance to be?

Help Notes Q9

10.   How have you arrived at all the estimated beneficiary figures stated above?

See Help Notes Q10

11.  You will need to monitor actual direct beneficiary numbers, and evidence how many are city residents
as part of any award.  How will you monitor the actual direct beneficiaries of your activity (number, age range and where they live)? 
 
See Help Notes Q11   

Outcomes
All applications MUST clearly demonstrate how the funding will provide an activity that reduces social and/or economic inequality for City residents with the greatest need.

12.  Describe why this activity is needed and provide evidence that demonstrates this need?

See Help Notes Q12 – maximum 500 words

13.	 How does your activity enable disadvantaged people to overcome barriers such as poverty, low income, or other equality issues or address a gap in society?  Reminder: please read the Help Notes for all questions and for this question check the definition of barriers.

See Help Notes Q13 – maximum 300 words

14.  How will you be able to evidence that your activity has reduced social and/or economic inequality as outlined in Q13 above?

See Help Notes Q14 – maximum 300 words.  For small groups, if these are exactly the same as in Q15 below, please state “see below”  

15. How will your activity meet one or more of our grant funding outcomes? See Help Notes Q15  
Only complete the outcomes that are directly relevant to your activity 
 
Reduce poverty  	
Your activity outcome(s) – the difference the activity will make to your beneficiaries	
	
Monitoring - how will you measure and evidence you have achieved your activity outcomes above? (For example, by providing statistics, quotes from beneficiaries)		

Improve skills and confidence to gain employment    	
Your activity outcome(s) – the difference the activity will make to your beneficiaries	
	
Monitoring - how will you measure and evidence you have achieved your activity outcomes above? (For example, by providing statistics, quotes from beneficiaries)		

Improve general health and wellbeing	
Your activity outcome(s) – the difference the activity will make to your beneficiaries	
	
Monitoring - how will you measure and evidence you have achieved your activity outcomes above? (For example, by providing statistics, quotes from beneficiaries)		

Communities come together and bring about change	
Your activity outcome(s) – the difference the activity will make to your beneficiaries	
	
Monitoring - how will you measure and evidence you have achieved your activity outcomes above? (For example, by providing statistics, quotes from beneficiaries)		

Stronger voluntary sector in the City	
Your activity outcome(s) – the difference the activity will make to your beneficiaries	
	
Monitoring - how will you measure and evidence you have achieved your activity outcomes above? (For example, by providing statistics, quotes from beneficiaries)		

Finances – Your budget for this activity

This section is to give a broad picture of the finances for the activity you are applying for. 
It is not a substitute for the more detailed whole organisation 2025-26 budget, which you need to submit as a supporting document with your application. 
As part of our monitoring, we may ask for copies of receipts as evidence of expenditure of the activity applied for.  We will expect them to relate to the information detailed below.

16.  Expenditure - outline the main costs of this activity, making sure they match the figures in your whole organisation budget which needs to be submitted with your application.  Insert extra rows as required. We want to understand actual costs so please do not include ’in kind’ support/contributions – these can be detailed in question 19. See Help Notes Q16

Expense or Cost   e.g. hall hire for 3 days @ £70 a day, the hourly rate of paid staff	2025-26 Amount £	

		

		
		
Total expenditure for the activity (full cost)	BOX 16A	£	

17.  Income - list all sources of income for this activity, with amounts.   Insert extra rows as required.                 
Do not include ‘in kind’ support/contributions. See Help Notes Q17

Funding Source	Decision Date	Confirmed Yes/No	2025-26 Amount £	
Eligible reserves carried forward from your organisation				
User contributions/session fees specific to this activity				
Donations specific to this activity				
Ticket sales specific for this activity				
Business sponsorship for this activity				
Other funders (insert a row for each)				

Cambridge City Council - Community Grant (this bid)	February 2025	No	BOX 17B	£	
Total income for the activity (anticipated)	£	

18.  How much are you requesting from Cambridge City Council and what percentage is this of the total cost of the activity?  See Help Notes Q18

Box 18A. Full cost of activity	Box 18B. Amount requested from Cambridge City Council	Box 18C. % of the full cost requested from Cambridge City Council	
Enter figure from Q16 Box 16A 
£	Enter figure from Q17 Box 17B
 £	Box 18B divided by Box 18A x 100 
%	

19.  Please provide any comments and/or calculations to evidence your activity is good value for money. 

See Help Notes Q19

Impact

20.  We may only be able to make a contribution towards the amount you have applied for.  Please indicate:       
                    
The minimum contribution to enable a revised activity to happen	£	
What is the revised activity – include what would be reduced/deleted/changed for the contribution above.  Please reference any relevant property relationship    
See Help Notes Q20 

Declaration

I am the contact named in Question 28 on the main application form and I am authorised to sign this on behalf of the organisation.  I confirm on behalf of the organisation that we:
a)	state that all answers to the questions on this form are correct to the best of our knowledge
b)	have read and agree to be bound by the funding information provided by Cambridge City Council in the application documents and will ensure that all the organisation’s management committee and/or relevant staff and volunteers are aware of their contents
c)	undertake that any funding made available by the Council, or such part of it as the Council may determine, shall be repaid if the organisation:
i.	is found to be in breach of the conditions that apply to the funding 
ii.	does not spend the grant on the purpose allocated
iii.	if the organisation becomes insolvent or closes down
d)	understand that, as the grant comes from public funds, we must inform you of any surplus made from the activity and you reserve the right to require us to pay back all or part of the grant
e)	understand that this grant will not be used in any way to promote a political or religious organisation or to generate private gain. The organisation will also take care to avoid giving the impression that it supports any political party or candidate in an election and will not give publicity to political parties or to individual politicians or candidates in the six-week period leading to an election
f)	understand that special conditions may be attached to the award of any funding and that Cambridge City Council will require information for monitoring and evaluation purposes
g)	acknowledge that grants and discretionary rate relief are issued for a twelve-month period and there is no commitment by the Council to continue funding after that period is over or to sustain a grant at the same level as that of a previous year
h)	understand that Cambridge City Council will undertake due diligence checks for the prevention and detection of fraud

Full name of Group / Organisation 		
Signed for and on behalf of above Group / Organisation (please add your electronic signature or type your name)		
Name and position in Group / Organisation		
Date		

Submitting your application – important information

Please check that you have:

•	answered all of the questions on this form
•	completed the summary table on the front page
•	signed the form appropriately 

Email the completed form to:       grants@cambridge.gov.uk

The deadline for submitting applications is midday on Wednesday 18 September 2024

Please note:
•	Applications will not be accepted after this date
•	Incomplete applications will not be eligible
Acknowledgement of application
We do not take responsibility for having received applications until they are acknowledged

If you do not receive an acknowledgement email by Wednesday 2 October 2024, please contact us immediately as your application may not have been received.
We will confirm in the acknowledgement how many application forms we have received and if this is different to what you intended, please contact us immediately.