CAMBRIDGE CITY COUNCIL

 

To: Cllrs Reid (Chair), Churchill, Downham, James, McPherson, Ward

(Alt: Cllr Slatter)

Executive Councillor: Cllr C Rosenstiel

 

Published: 4 November 2004

 

STRATEGIC INFORMATION TECHNOLOGY SCRUTINY COMMITTEE

 

Date: Tuesday 16 November 2004

Time: 6.00 pm

Place: Committee Room 1, The Guildhall

Contact: John Blunt                        

Direct Line: 01223 457012

 

AGENDA

 

 

1                    MINUTES                                                                                                                 

 

To approve as a correct record the minutes of the meetings held on 29 July 2004.

 

2          Apologies

 

To receive any apologies for absence.

 
3         Declarations of Interest

 

Members are asked to declare at this stage any interests which they may have in any of the following items on the agenda. If any member is unsure whether or not they should declare an interest on a particular matter, they are requested to seek advice from the Head of Legal and Democratic Services before the meeting.

 

4                    Public Question Time

 

To hear any question on an issue included on the agenda, or on an issue which is within this committee’s terms of reference. Brief details of the scheme and other public information are set out at the end of the agenda.

 

5          KEY DECISION - IT CONTRACT RE-TENDERING OPTIONS  (Director Of Central          Services Tel 457301)                                                                                            

 

Exclusion Of The Public: Before considering the appendix to the officer’s report on this item, the Committee is recommended to exclude members of the public from the meeting on the grounds that, if they were present, there would be disclosure to them of information defined as exempt from publication by Categories 7, 8 and 9 as defined in the Council’s Constitution part 4B

 

6          KEY DECISION - IEG Statement 4  (IT Contract Manager Tel 457461) 

 

The implementing Electronic Government Statement for 2004 is due to be returned to the Office of the Deputy Prime Minister by 20th December 2004.  The officers propose that the draft IEG statement is circulated by e-mail to Strategic IT Scrutiny Committee members, and referred to the Executive Councillor (Strategic IT) for approval.

 

The Executive Councillor and the Committee are asked to agree this approach.

 

The consultation draft guidance is attached for information.

 

7          Project Appraisal for Information Asset Register - TIF Fund    application (IT Contract Manager Tel 457461)                                               

 

The Freedom of Information comes into force on 1 January 2005, one of the requirements will be that the Council responds to requests for information within 20 working days. To enable the authority to meet this timetable, officers recommend the installation of Paribus Information Asset Register, software created to allow staff to carry out a search for documents relevant to requests and to respond within the deadline. The system has been developed with funding from the Office of the Deputy Prime Minister and designed particularly for use by local authorities.

 

Members are asked to consider the attached appraisal and recommend the Deputy Leader to approve the project and funding of the project from the Technology Investment Fund.

 

8          ORAL UPDATE ON WEBSITE REDEVELOPMENT (IT Contract Manager Tel 457461)

 

 

Information for the Public

 

You are welcome to attend this meeting as an observer, although it may be necessary to ask you to leave the room during the discussion of matters which are described as confidential on the agenda.

 

You can ask questions on an issue included on the agenda or on an issue which is within this committee’s powers. Questions are usually asked during the slot on the agenda for this at the beginning of the meeting, or, at the discretion of the Chair,  later  if an issue is under discussion by the committee. If you wish to ask a question related to an agenda item contact the committee officer (listed above under ‘contact’) before the meeting starts.  If you wish to ask a question on a matter not included on this agenda, please contact the committee officer by 10.00am on the working day before the meeting.  Further details  concerning the right to speak at committee can be obtained from the committee section

 

In the event of the fire alarm sounding (which is a continuous ringing sound), you should pick up your possessions and leave the building by the route you came in. Once clear of the building, you should assemble on the pavement opposite the main entrance to the Guildhall and await further instructions. If your escape route or the assembly area is unsafe, you will be directed to safe areas by a member of Cambridge City Council staff.