NOTICE OF ANNUAL COUNCIL MEETING – 22
MAY 2003
Dear Councillor,
A meeting of the Cambridge City Council
will be held in the Council Chamber of the Guildhall on Thursday 22 May 2003 at
11.05am and I hereby summon you to attend.
Dated 14 May 2003
Yours
faithfully
Chief
Executive
1. TO ELECT A
MAYOR FOR THE MUNICIPAL YEAR 2003/2004
2. TO ELECT A
DEPUTY MAYOR FOR THE MUNICIPAL YEAR 2003/2004
3. TO APPROVE AS
A CORRECT RECORD THE MINUTES OF THE MEETING OF THE COUNCIL HELD ON 10 APRIL
2003
4. TO NOTE THE RETURNING
OFFICER=S REPORT THAT THE FOLLOWING HAVE BEEN ELECTED TO THE OFFICE
OF COUNCILLOR:
Abbey John
Ernest Durrant
Arbury Rhodri
Mark James
Castle David
Ross Howarth
Cherry Hinton Robert
Paul Dryden
Coleridge Bernaneth
Magdaline Callaghan
East Chesterton Donald
Marshall Adey
King=s Hedges Primrose
Elizabeth Hughes and Louise Ann Downham
Market Michael
Shepherd Dixon
Newnham Julie
Elizabeth Smith
Petersfield Helen
Patricia Wright
Queen Edith=s Alan
Reginald Harold Baker
Romsey Iain
James Coleman
Trumpington Edrich
Leonard Adigun-Harris and Philippa Mary Slatter
West Chesterton Raymond
Alan Boyce and Nichola Jane Harrison
5. TO NOTE THE
APPOINTMENT OF THE MAYOR=S CHAPLAIN FOR THE ENSUING YEAR
6. TO NOTE THE
APPOINTMENT OF THE MAYOR=S CADET FOR THE ENSUING YEAR
7. TO PASS A
RESOLUTION OF THANKS TO THE OUTGOING MAYOR AND MAYOR’S CONSORT
8. MAYOR=S ANNOUNCEMENTS
9. TO ELECT FROM
AMONG THE MEMBERS OF THE COUNCIL FOUR BAILIFFS OF THE CITY FOR THE MUNICIPAL
YEAR 2003/2004
(There will be a break for lunch for
three quarters of an hour.)
10. TO CONSIDER THE
RECOMMENDATIONS OF COMMITTEES WHICH ARE FOR ADOPTION:
Civic Affairs ( 6 May)
The
Constitution: amendments to incorporate Area Committees
Election
of Leader and the Executive Councillors
Appointment
of Committees 2003/04
Appointment
of Chairs and Vice-Chairs 2003/04
11. ANNUAL
STATEMENT
Group Leaders
will each have the opportunity to speak for not more than 15 minutes on their
Group=s priorities for action and objectives for the forthcoming
municipal year in the following order:
Councillor
Howarth
Councillor
Bagnall
Councillor
Stuart
|
The Annual Statement of the Liberal Democrat Group is appended to this summons. |
12. ADOPTION
OF ANNUAL POLICIES AND PRIORITIES
The scheme for
Annual Statements provides that the Statement of the Leader of the largest
group on the Council shall be deemed to be a motion for adoption. It may
therefore be debated and amendments proposed after which it shall be put to the
vote and, if carried, shall be adopted as Council policy for the municipal
year. The Council will therefore consider the Annual Statement of the Liberal
Democrat Group as a motion for adoption.
If the adopted
Annual Statement contains proposals which fall outside the Council’s budgetary
or policy framework, the proposals shall not be acted upon until there has been
a report to the relevant scrutiny committee(s) and executive councillor(s) in
the normal way and approval at a subsequent meeting of the Council.
13. PUBLIC QUESTION
TIME
14. BEST VALUE
PERFORMANCE PLAN 2003
The Local Government Act 1999 introduced a new
regime for all councils called 'Best Value'.
One of the requirements of the Act was that councils would have to produce
a Best Value Performance Plan each year. This is our fourth Best Value
Performance Plan. We are required to publish the Plan by 30th June
2003.
The purpose of the Plan is to inform people about
how the Council is performing against a number of measures of our performance
and whether we are delivering against the targets and objectives we have set
ourselves. This year we are also required to include in the Plan a summary of
the main service improvements achieved over the past three years and to indicate
what service improvement actions we are proposing to make (as far as is known)
over the coming three years.
The Plan also includes a brief summary of the
findings of Best Value audits, inspections and service reviews carried out
during the year, and the action the Council proposes to take in response to
their recommendations. Copies of the Plan are sent to the Government, the Audit
Commission, the Council's external auditors, members, council staff and
organisations that work in partnership with the Council.
The priorities for service improvements in 2003-04
and the performance indicator targets for 2003-04, were agreed by scrutiny
committees in the January cycle, as part of the service planning process.
|
Council is recommended to approve the draft Plan included in this
agenda, and to delegate to the Chief Executive authority to make any
amendments necessary before the Plan is printed. |
15. TO DEAL WITH
ORAL QUESTIONS
If members wish
to ask questions they should inform the Chief Executive in writing by noon
on the day before the meeting of the full text of the question to be
asked. A list of questions will be
circulated at the meeting, with the order having been determined by the Mayor
drawing names at random.
16. TO CONSIDER THE
FOLLOWING NOTICE OF MOTION, NOTICE OF WHICH HAS BEEN GIVEN BY:
(a)
Councillors Howarth and C Rosenstiel
Council
Conventions: The Mayor and Deputy Mayor
This Council asks the
Civic Affairs Committee to recommend a scheme, for inclusion in the Council's conventions,
concerning nominations for the office of Mayor and Deputy Mayor. The scheme
should aim to provide for candidates from minority parties to be elected as
Mayor and/or Deputy Mayor in a way which recognises the proportional strengths
of the political groups on the Council over time. The scheme should also
recognise that a majority group would only generally support the election of a
Mayor and/or Deputy Mayor from a minority group if the majority group holds at
least 24 seats on the Council.
17. TO RECEIVE RECORDS OF DECISIONS MADE BY MEMBERS OF THE EXECUTIVE
18. TO RECEIVE THE
MINUTES OF THE FOLLOWING COMMITTEES WHICH ARE FOR INFORMATION:
Regulatory
Committees:
Planning
– 22
January, 19
February
19. TO NOTE THE
RECORD OF MEMBERS’ ATTENDANCES AT COMMITTEE, SUB-COMMITTEE AND WORKING PARTY
MEETINGS DURING 2002/2003
To
be circulated at the meeting.
THE NEXT MEETING OF THE COUNCIL IS
SCHEDULED FOR THURSDAY 17 JULY 2003 AT 6.00PM.
Information for the
public
You can ask
questions on an issue included on the agenda above, or on an issue which is
within the Council’s powers. If you wish to ask a question related to an agenda
item contact the committee officer (listed below under ‘contact’) before the meeting starts. If you wish to ask a question on a matter
not included on this agenda, please contact the committee officer by 10.00am
the working day before the meeting.
Further details concerning the
right to speak at committee can be obtained from the committee section.
Contact: Gary
Clift, Head of Committee Services on
01223 - 457011