To: Councillors C
Rosenstiel (Chair), Bradnack, Durrant, Liddle, Pinnington, Smith, Taylor and
Ward
Alternate member: Councillor Stebbings
CIVIC AFFAIRS COMMITTEE
Date: Tuesday 16 July 2002
Time: 4.30pm
Place: Committee Room 1, The Guildhall
Contact: Gary Clift Direct
Dial: (01223) 457011
AGENDA
1 APOLOGIES
Apologies
for absence.
2 DECLARATIONS
OF INTEREST
Members are asked to
declare at this stage any interests which they may have in any of the following
items on the agenda. If any member is unsure whether or not they should declare
an interest on a particular matter, they are requested to seek advice from the
Head of Legal and Democratic Services before the meeting.
3 PUBLIC
QUESTION TIME – see
below for detail of the scheme and other public information.
Appendix
1: Draft Statement of Accounts
6 PROVISION OF FOOD AT COUNCIL MEETINGS
Following a request from the Chair, spokes and Executive Councillor of Community Development & Leisure Committee, Civic Affairs Committee is asked to consider the matter of providing food at committee meetings, against the option of members providing their own.
Food
is provided for members (and other attendees depending on the meeting) at Full
Council and Planning Committee as a matter of course. Food has also more often than not been provided at Environment
Committee over the last three years because of the length of meetings and that
the meetings straddle the morning and afternoon. Food has also been provided when there have been back to back
meetings in the late afternoon/early evening.
Requests made by members to the Committee Manager for food to be
provided at any Committee have been considered by the Chair. All Members have
access to unlimited hot and cold drinks from the vending machines.
Civic
Affairs Committee has two options:
(i)
That food should be provided on request if the circumstances warrant it and
that the request must be agreed by the Chair of the Scrutiny Committee (similar
to the current arrangements). Full
Council and Planning Committee would continue to have food provided.
(ii)
That food is provided as above but that in preparing the budget for 2003/04 the
provision of food should be restricted further and members should indicate by
how much (eg not to provide at Environment Scrutiny Committee and/or Planning
Committee.)
In
2002/03 the budget for refreshments is £5,420.
For
decision
The
next meeting of the Civic Affairs Committee is scheduled for 19th
September. Other meetings in 2002/03 we
suggest take place toward the end of each cycle so that any Constitutional
matters which arise during the Scrutiny Committees can be picked up and
resolved quickly.
Members
need to decide what time of day and what day of the week the meetings should
take place in the weeks commencing:
11
November 2002
27
January 2003
24
March 2003
Information for the public
You are welcome to attend this meeting as an observer, although it may
be necessary to ask you to leave the room during the discussion of matters
which are described as confidential on the agenda.
o0o
You can ask questions on an issue included on the agenda below, or on
an issue which is within this committee’s powers. If you wish to ask a question
related to an agenda item contact the committee officer (listed above under
‘contact’) before the meeting starts. If you wish to ask a question on a matter
not included on this agenda, please contact the committee officer by 10.00am
the working day before the meeting.
Further details concerning the
right to speak at committee can be obtained from the committee section.
o0o
In the event of the fire alarm sounding (which is a continuous ringing sound), you should pick up your
possessions and leave the building by the route you came in. Once clear of the
building, you should assemble on the pavement opposite the main entrance to the
Guildhall and await further instructions. If your escape route or the assembly area is unsafe, you will be
directed to safe areas by a member of Cambridge City Council staff.