To: Councillors Smart
(Chair), Bagnall, Bradnack, Currie, Durrant, Knowles, Sian Reid, Schofield,
Stuart, Ward
Alternate member: Councillor Hipkin
Executive Councillor –
The Leader, David Howarth
(Despatched and placed
on public deposit: 5 July
2002)
STRATEGY SCRUTINY
COMMITTEE
Date: Monday 15 July 2002
Time:
|
LATER START - 6.30pm |
Place: Committee Room 1, The Guildhall
Contact: Gary Clift Direct
Dial: (01223) 457011
AGENDA
|
THE COUNCIL'S NEW
DECISION-MAKING ARRANGEMENTS There will be a short introduction by the Head of
Legal & Democratic Services (or his representative) to make sure everyone
at the meeting is clear about the role, functions and procedure of this
scrutiny committee and how it relates to decision-making by the Executive
Councillor. |
1 APOLOGIES
Apologies
for absence.
2 DECLARATIONS
OF INTEREST
Members are asked to
declare at this stage any interests which they may have in any of the following
items on the agenda. If any member is unsure whether or not they should declare
an interest on a particular matter, they are requested to seek advice from the
Head of Legal and Democratic Services before the meeting.
3 PUBLIC
QUESTION TIME – see
below for detail of the scheme and other public information.
Appendix
C - Requests
to Carry Forward Budgets from 2001/2002 into 2002/2003
5
COUNCILLORS
NOTIFICATION UNDER THE DATA PROTECTION ACT
Report by Director
of Central Services [pages 10-12]
Part 4C (Budget and
Policy Framework Procedure Rules) of the Council’s Constitution includes the
requirement for the issuing of a Medium Term Strategy (MTS) document. This document sets out the financial context
in which the budget for the following year will be made, issues which are or
will be facing the Council, policy priorities and an indication of the approach
which Executive Councillors are minded to take in respect of preparing budget
proposals. The document will also
outline proposals for consulting the public regarding budget matters.
A
copy of the draft MTS is being submitted to all Scrutiny Committees for the
purpose of consultation. Scrutiny
Committees are asked to submit any views on the MTS to the Leader, who will
consider these in agreeing the final version of the MTS document following the
Strategy Scrutiny Committee meeting on 15 July 2002.
The final version will
then be submitted to Council on 25 July 2002 for adoption.
7 KEY DECISION - PROJECT
APPRAISAL : UPGRADING THE COUNCIL E-MAIL AND FILE SERVER
Report
by IT Contract Manager [pages 13-24 ]
The (unconfirmed) minutes of the
E-Government Working Party are attached for members' information. On the
proposed upgrades, the majority of
the Working Party agreed that the proposed solution (upgrading
the current Novell Netware Operating system to Netware Version 6.0; upgrading the existing NDS to Novell's eDirectory and
upgrading GroupWise to GroupWise version 6.0) should be adopted at the present
time, to achieve a speedy upgrade with minimum complexity. However, members
felt that a hybrid or Linux solution should be given serious consideration for
the future and perhaps be built into the re-tendering of the IT contract.
On the hardware costs, the WP felt these were
too high and that the Council should go out to tender for this part of the
project, on a specification which reflected what was needed for the purpose,
rather than one which specified a particular make of server. The ITCM said that
this could be done and the pros and cons of alternatives evaluated as part of
the tender process.
8 KEY
DECISION - IMPLEMENTING E-GOVERNMENT STATEMENT
The Council's second Implementing E-Government
Statement ("IEG2") will have to be submitted to Government by the end
of September. However, we have not yet been given any guidelines about the form
or content of this. As there is no meeting of this scrutiny committee between
now and then, the officers propose that the draft IEG2 is taken for comment to
the E-Government Working Party in
August or (more likely) September and then referred to the Leader for
approval. The Committee is asked to agree this approach, or to indicate whether
any member(s) of Strategy Scrutiny would wish to see the draft, in addition to
the EGWP members.
9 KEY
DECISION - GRANT
FUNDING TO THE VOLUNTARY SECTOR – ANNUAL REVIEW AND ARRANGEMENTS FOR A COMPACT
Report by Head of
Strategy & Partnerships [pages 25-58]
13 MOBILE
PHONE MASTS – LIAISON OFFICER APPOINTMENT
15 APPOINTMENTS
TO OUTSIDE BODIES
To consider nominations to the outside bodies shown
on the attached list and for the Leader to approve them.
[page
96]
[pages
97-98]
(i) On 23 May Executive Councillors
agreed to delegate executive functions of both a service and specific nature to
officers as set out in Part 3 of the Council’s Constitution. These delegations are very similar to those
which existed under the committee system. The delegations agreed on 23 May by
the Leader are attached to this agenda.
The listing also indicates from which committee/sub-committee prior to
the adoption of the Constitution the delegation was agreed.
Delegations to officers are made in
two ways:
·
Service Area Delegations (which are intended to give
wide powers to officers over routine operational matters for a given service or
function) and
·
Specific Delegations (which are more closely defined
powers).
Scrutiny Committees are asked to
consider the delegations as agreed and raise any matters for further
consideration by the Leader.
(ii) Officers recommend
that under the delegations to the Chief Executive of service areas, (first
box), ‘Best Value and Performance Management’ should be added on a new line
under promoting the work of the Council and public relations.
17 DATE OF
STRATEGY SCRUTINY COMMITTEE IN JANUARY 2003
Subsequent
to the dates being set for 2002/03, officers have been advised that the date
set for Strategy Scrutiny on 27 January 2003, is the Holocaust Memorial Day and
it is expected that there will be memorial events that evening.
Committee
is therefore recommended to meet on Tuesday 28 January 2003 at
6.00pm.
For
decision
18 EXCLUSION OF THE PUBLIC
Before considering the
next items on this agenda, the Committee is recommended to exclude
members of the public from the meeting on the grounds that, if they were present,
there would be disclosure to them of information defined as exempt from
publication by Categories 3, 7 (item
20) and 8 (item 19) as defined
in the Council’s Constitution part 4B (page 154).
19 KEY
DECISION - CORPORATE
CONSULTATION PROGRAMME:COUNTY WIDE PROCUREMENT
|
Members
of the Scrutiny Committee requiring any background on any of the cases listed
in this report are requested to contact John Frost (tel. 457701) prior to the
meeting rather than waiting until the meeting itself. |
The
next meeting of the Strategy Scrutiny Committee is scheduled for 11 November
2002.
Information for the public
You are welcome to attend this meeting
as an observer, although it may be necessary to ask you to leave the room
during the discussion of matters which are described as confidential on the
agenda.
o0o
You can ask questions on an issue
included on the agenda below, or on an issue which is within this committee’s
powers. If you wish to ask a question related to an agenda item contact the committee
officer (listed above under ‘contact’) before
the meeting starts. If you wish to
ask a question on a matter not included on this agenda, please contact the
committee officer by 10.00am the working day before the meeting. Further details concerning the right to speak at committee can be obtained from
the committee section.
o0o
In the event of the fire alarm
sounding (which is a continuous ringing
sound), you should pick up your possessions and leave the building by the route
you came in. Once clear of the building, you should assemble on the pavement
opposite the main entrance to the Guildhall and await further instructions. If your escape
route or the assembly area is unsafe, you will be directed to safe areas by a
member of Cambridge City Council staff.