Cambridge City Council
To: Councillors Howarth (Chair), Bagnall, Bradnack, Durrant,
Harrison, Knowles, Nimmo-Smith, Reed, C Rosenstiel, Slatter, Smart and Stuart.
Alternate members: Councillors Douglas and J
Rosenstiel
CITY
BOARD
Date: 16
April 2002
Time: 6 pm
Place: Committee
Room 1
Contact: Gary
Clift Direct Dial: 01223 457011
1. MINUTES
To confirm the minutes of the
meeting held on 11 February 2002.
2. APOLOGIES
Apologies for absence.
3. DECLARATIONS
OF INTEREST
Members are asked to declare at this stage any interests which they may have in any of the following items on the agenda. If any member is unsure whether or not they should declare an interest on a particular matter, they are requested to seek advice from the Head of Legal and Democratic Services before the meeting.
4. PUBLIC
QUESTION TIME
Information for the
public is included at the end of this agenda.
5. PHONE
MASTS IN CAMBRIDGE – DRAFT PLAN OF ACTION
Appendix
1: Outcome of the Mobile Mast Seminar, 31st October 2001
Appendix
3: CRAM’s Response to Draft Action Plan
(Report by Head of Strategy & Partnerships,
Directors of
Environment & Planning and Community Services pages 1-28)
6. CAMBRIDGE
COMMUNITY SAFETY STRATEGY 2002/05
(Cover report by Head of Strategy & Partnerships pages
29-30),
[Strategy document appended and following on pages 1-44])
7. BEST
VALUE REVIEW OF COMMUNITY SAFETY – FINAL REPORT
Executive
Summary And Conclusions
Appendix
A: Action Plan 2002-2005
(Cover report by Head of Strategy
& Partnerships pages 31-32
[Review appended and on pages 1-55, Action Plan following on pages
1-25])
8. RACE
RELATIONS (AMENDMENT) ACT 2000: RACE EQUALITY SCHEME
Appendix
A: Race Equality Scheme - 2002
Appendix
(i): Cambridge City Council Functions as at April 2002
Appendix
(ii): Cambridge City Council Strategies at April 2002
Appendix
(iii): Cambridge City Council Policies at April 2002
Appendix
B: The Equality Standard at a Glance
Appendix
C: Comprehensive Equality Policy Draft
Appendix
D: Engaging with Black and Minority Ethnic Communities
(Report by Head of Strategy &
Partnerships pages 33-66)
9. A NEW CONSTITUTION FOR THE CITY COUNCIL
(Report
by Head of Legal & Democratic Services
attached
separately for members and deposit copy only)
10. DECENTRALISED
DECISION MAKING
(Report by Head of Strategy
& Partnerships pages 67-71)
11. HOUSING MANAGEMENT BOARD AND ELECTED TENANTS
(Report by Director of
Community services pages 72-81)
The Housing & Health Committee
considered this matter at its meeting on 20 March. The officers have amended the report to reflect the comments made
at this Committee. City Board is asked
to consider the report as the proposal will have to be integrated within the
Council’s Constitution.
For decision
12. A
LOCAL STRATEGIC PARTNERSHIP FOR CAMBRIDGE
(Report by Head of Strategy& Partnerships 82-85)
13. CITY
CENTRE MANAGEMENT CAPITAL GRANT – IMPROVEMENTS TO DRUMMER STREET BUS STATION
(Report
by Director of Environment & Planning pages 86-87)
14. SAFER
CITY GRANT
(Report by Head of Strategy &
Partnerships pages 88-91)
Appendix A: Project Definition Report
Appendix C: Extract from Report to City Board, February 2002
(Report by Director of City Services – attached
separately)
16. REVENUE
AND CAPITAL BUDGETS, CARRY FORWARDS AND SIGNIFICANT VARIANCES
Appendix
A: Requests to Carry Forward Budgets from 2001/02 into 2002/03
Appendix
B: Summary of Bids and Savings approved by Council 21
Appendix
C: Bids and Savings by Proposed Service Area
Appendix
D: Projection of effects of Significant Variances and
Requests to Carry Forward Budgets
(Report by
Director of Finance – attached separately)
17. CITY
SERVICES FINANCIAL REPORTING AND BUDGETING
(Report by Director
of Finance – attached separately)
(Report by Director of Finance attached separately)
19. MANAGING
THE COUNCIL’S RISK EXPOSURE
(Report by Chief Executive pages 92-100)
20. THE
COUNCIL’S CODE OF CORPORATE GOVERNANCE (DRAFT)
(Report by Director of Central
Services pages 101-120)
To consider the attached draft and recommend it to full Council for approval.
All local authorities have been recommended to draw up a
Code of Corporate Governance and have it adopted by members by 31 March 2002
(or as soon as possible after that date).
Guidance on drawing up a Code has been published jointly by
CIPFA, SOLACE, the Local Government Association and the Audit Commission.
The attached draft draws very heavily on this guidance: the “What the guidance says…..” boxes are direct lifts from the Guidance, as is the wording in the first column: “Cambridge City Council commits itself to”.
The wording in the column “How the
Council will do this” indicates how we might demonstrate compliance. The Code
will need to be reviewed annually.
21. PERIODIC ELECTORAL REVIEW SUB-COMMITTEE –
ALTERATION TO TERMS OF REFERENCE
City Board is requested to extend the
original terms of reference of the sub-committee by including at section 4, f.
the following:
“To oversee initial consideration of the Polling District review process on behalf of the Council.”
Under the new constitution the
Council’s responsibility for establishing and reviewing polling districts will
be discharged through the Civic Affairs Committee. However officers recommend a meeting prior to the adoption of the
new constitution, in order for work on the review to get underway swiftly once
the Local Government Commission for England’s (LGCE) final recommendations are
published on 23 April.
Although the
changes will not come into effect until May 2003 the new boundaries will be
used as building blocks for the PER of the County’s electoral arrangements,
which will start in December 2002. The
LGCE advice is that the district registers published on 1 December 2002 should
reflect the new boundaries (although it will be necessary to recreate a
register based on the extant boundaries should a by-election be called between
1 December and the implementation date).
Publishing on the new boundaries facilitates the County review process
and avoids the time, expense and confusion of publishing a register on the old
boundaries on 1 December, and then republishing on the new boundaries shortly
afterwards. Rather than attempt to
reframe the register whilst the autumn registration canvass is underway the aim
should be for the canvass to take place on the new polling district and ward
boundaries. This means that the polling
district review needs to be completed by early July.
For decision
TUESDAY 7 MAY 2002 at 6.00pm.
Information
for the public
You
are welcome to attend this meeting as an observer, although it may be necessary
to ask you to leave the room during the discussion of matters which are
described as confidential on the agenda.
o0o
You
can ask questions on an issue included on the agenda, or on an issue which is
within this committee’s powers. If you wish to ask a question related to an
agenda item contact the committee officer (listed above under ‘contact’) before
the meeting starts. If you wish to ask
a question on a matter not included on this agenda, please contact the
committee officer by 10.00am the working day before the meeting. Further details concerning the right to speak at committee can be obtained from
the committee section.
o0o
In
the event of the fire alarm sounding
(which is a continuous ringing sound), you should pick up your
possessions and leave the building by the route you came in. Once clear of the
building, you should assemble on the pavement opposite the main entrance to the
Guildhall and await further instructions. If your escape route or the assembly
area is unsafe, you will be directed to safe areas by a member of Cambridge
City Council staff.