The name of the
Club will be the 'CB3 Transport Club' hereafter referred to as the 'Club'.
The object of the
Club shall be to operate a reliable coach service from March to Castle Park,
Castle Hill, Cambridge on those days determined as 'working days'.
The service will be
provided in the first instance by C&G Coaches on behalf of the Club.
The Committee may
admit as a Member of the Club any person wishing to travel on the service
either on a regular or casual basis. Regular Users are defined as any member
paying per calendar month in advance for at least 4 days travel in that
month. All other users will be referred to as 'Casual Users'. These are
referred to as the 'Membership'.
The Club shall
operate as a private service. Those wishing to make use of the service must
apply to do so in advance with one of the Committee members and be admitted
as a member of the Club.
An Annual General
Meeting of the Membership of the Club shall be held every
March.
The Committee may
at their discretion call additional meetings where it is determined that the
Club members are required in order to discuss and / or agree items.
The Club shall be
managed by a Committee consisting of a minimum of 5 coach users sought from
the membership. Those committee members will as part of their duties:
Manage the day
to day running of the service
Collect and
bank monies received
Pay the service
provider.
Manage the
overall agreement with the service provider.
Committee Operation
The Chairman or
person presiding over any Committee Meeting shall have the casting vote.
A quorum at any
Annual General or Additional Meeting of the Club shall be 50% of the
membership & at any Committee Meeting shall be 3 of the 5 committee
members.
Notes of
meetings will be circulated to the membership
Financial and
Contractual Arrangements
The Financial
Year shall run from 1 April to 31 March.
The Committee
shall keep proper Accounts of the finances of the Club and make these
available to Club members upon request.
Members shall
pay for the use of the service monthly in advance based on the published
fare structure.
Fares will
remain fixed for the duration of each financial year. However the
committee reserves the right to propose an increase in fares should a
shortfall be indicated.
At the end of
each financial year the accounts will be audited by a Member of the
Club.
If the Committee
decides on the grounds of expense or otherwise that it is desirable that the
Club should be dissolved, it will convene an Additional General Meeting by
giving 7 days’ Notice to each Member setting out the Terms of any Resolution
to be proposed. If a simple majority vote decides that the Club's affairs
should be terminated, the Committee may dissolve the Club and. any assets
remaining after payment of all liabilities shall be equally divided between
the Regular User Members (at the point of termination).
This Constitution
may be amended by simple majority vote at any General Meeting of the Club
notified to Members in writing not less than 7 days in advance, or by other
approved method, stating the proposed Terms of the Resolution.
Routine operation
of the Club shall be in accordance with the Rules, which form part of the
Constitution of the Club.
In accepting
Membership of the Club, each Member shall assume full responsibility for
their behaviour and health and safety whilst travelling on the service.
Members shall indemnify the Club, its individual Officers and the Committee
against any damage and consequences of such damage caused by their
participation in the service. This indemnity shall be without limitation and
in particular shall cover death, permanent injury and damage or destruction
of property.
The Committee may
exclude any member from further participation in the Club in the event of
serious misbehaviour, default of payment or for any other just cause. In
this event all monies paid to the Club are liable to be forfeited in full to
the Club.
Rules of Operation for the CB3 Transport Club
These rules form
part of and are to be read together with 'The Constitution of the CB3
Transport Club'.
The Object of the
Club is set out in Clause 2 of the Constitution.
It is intended that
the administrative arrangements will be kept to a minimum to avoid a heavy
workload on the Committee and that the Club will be managed by a Committee
as set out in the Constitution.
Only members of the
Club classed as 'Regular Users' will be entitled to vote at any meeting of
the Club. The definition of Regular User is defined in paragraph 4 of the
Constitution
The ongoing cost of
the service will be agreed between the coach operator and the Committee,
provided that any increase does not exceed the Public Transport Index in
force at the time. The Committee will notify the Membership of the revised
costs agreed by the Committee for the forthcoming year. If necessary the
revised fare structure will be put to the vote.
Payment by cash or
cheque must be made to the Club via a Committee member. Payment may also be
made by standing order to the Club bank account. Payment is to be made
monthly in advance at the rate appertaining to each pick up point. The
Committee will on request issue receipts. Payments by casual users must be
made at the start of each journey or as agreed by the committee. Casual
users must be a member of the Club and abide by its Rules and Constitution.
User must not vary
their arrangements for using the service or their payment schedule without
first consulting with the Committee on the changes. The Committee will
advise the user of the outcome in writing (email will be considered as "in
writing").
All receipts and
disbursements will be paid through a Club Account at one of the major
clearing banks. All disbursements will require the signature of two
Committee members.
A surplus
equivalent to one months charge by the service provider will be maintained
in the account wherever possible. This is to cover minor variations in
charges and to provide cover for any final payments due in the event that
the service is terminated.
Any surplus at the
end of any financial year will be used to reduce the costs for the following
year. Any deficit will may recovered by an immediate one-off additional
charge to users.
All bank statements
and records maintained by the Officers will be retained and made available
for inspection by any member at any reasonable time.
The service will
operate on a five-day week basis Monday to Friday. Public Holidays and
agreed non-running days excepted.
The route and
timetable will be agreed between the Committee and the Bus Company each
year. Any material change will only be implemented after consultation with
members either by letter or at a General Meeting.
In furtherance of
the powers given to the Committee under the Constitution, the Committee may
meet following a complaint from a member or a servant of the service
provider or a member of the Club, to consider whether any alleged
misbehaviour justifies that a member should be barred or suspended from the
Club. The Committee shall consider carefully the nature of the complaint and
allow the complainant and member to make representations to the Committee.
If the Committee upholds a complaint it may bar or suspend the member. The
Committee’s decision shall be final.
In the event of
insufficient support for the service to continue, the membership will be
notified in accordance with clause 11 of the Constitution.
