Please note this is only a guide to our likely approach to disclosure.
Each request for information will be considered on its merits.
Starred (*) answers denote that information is not released during the tendering process but may be made available following the award of a contract.
| Stages in the process | Questions to consider | Likely answer | FOI act ref. |
|---|---|---|---|
| Market testing | Do we reveal details of our discussions with suppliers to anyone else? | No | S.41, S.43 |
| Initial application documentation | Are the documents available to anyone who asks? | Yes | |
| Do we charge? | No | ||
| Documents involved: information to applicants; specification; draft contract; pre-qualification questionnaire (PQQ) | |||
| Enquiries | Do we reveal how many expressions of interest have been received? | No* | S.43 |
| Do we reveal who has expressed an interest? | No* | ||
| Evaluation of pre qualification questionnaire (PQQ) or supplier assessment | Do we reveal the evaluation criteria and weighting scheme? | Yes | |
| Can tenderers see their own score, ranking and evaluation comments? | Yes | ||
| Can tenderers see the score, ranking or evaluation comments about another tenderer? | No | S.43, S.41 | |
| Can tenderers see third party references | No | ||
| Can non tenderers see the score or ranking of any tenderers? | No | S.43 | |
| Do we reveal if anyone has been rejected? | Yes | ||
| Do we reveal who was rejected? | No | S.43 | |
| Do we reveal why they were rejected? | No | ||
| Do we reveal who is short-listed? | No* | ||
| Bidder’s conference | Do we reveal details of discussions to any other party? | No | S.43 |
| Invitation for outline proposals (negotiated procedures only) | Do we reveal outline proposals to any other party? | No | S.43 |
| Invitation to tender | Do we reveal draft contract or draft outcome or specification to any party outside the tendering process? | Yes | |
| Successful bid | Do we release details in the pre-contract award period? | No | S.43 |
| Do we release details during the life of the contract? | No | ||
| Do we release details post contract? | No | ||
| Unsuccessful bids | Do we release period details in the pre-contract award? | No | S.43 |
| Do we release period details during the life of the contract? | No | ||
| Do we release period details post contract? | No | ||
| Bidders presentations | Can we release to any other party? | No | S.43 |
| Evaluation of bids | Do we reveal the evaluation criteria and weighting scheme? | Yes | |
| Can bidders see details of the evaluation of their own bid? | Yes | ||
| Can bidders see the evaluation of a bid other than their own? | No | S.43 | |
| Can a non bidder see the evaluation of any of the bids? | No | ||
| Reports to committee | Is the original option appraisal report in the public domain? | Yes | |
| Is the short-listing report in the public domain? | No* | S.43 | |
| Is the final tender report and recommendation in the public domain? | Yes, but with confidential appendices | S.43 | |
| Contract management | Do we reveal how many complaints have been received about a contractor? | No | S.43 |
| Do we reveal how many complaints upheld? | Yes | ||
| Do we reveal details of complaints upheld? | Yes subject to limitations in S.40 | S.40 | |
| Do we reveal how many contractual penalties have been given? | Yes |
For procurement questions, email Debbie Quincey, the strategic procurement advisor, or call 01223 457400.
