Our arrangements for paying suppliers are set out in our contract documents and with any orders that are placed.
We are committed to paying all suppliers within the terms agreed with them, normally 30 days from invoice date.
Over the last five years we have consistently paid over 98 per cent of our supplier invoices within 30 days of receipt.
We monitor our performance in paying invoices on time on a monthly basis.
Help us pay on time
To help us pay your invoice on time we ask that:
- you submit the invoice in the format agreed in the contract or purchase order
- you quote the Council's purchase order number
- you address it to the correct officer and location
- you include as much information as possible about what the payment is requested for
- you only include requests for payment for goods or services that have been supplied
- you ensure the correct amount of VAT has been charged (if applicable) and that the invoice adds up correctly
- if you are VAT registered, ensure all relevant information is included on the invoice
- if the invoice falls within the Construction Industry Scheme (CIS) ensure relevant details are included and labour and materials are split on the invoice
Payment methods
We welcome and encourage payments to suppliers using Bacs. This gives our suppliers the benefit of cleared funds going directly into their bank account on the date we advise.
Currently over 98 per cent of supplier invoices we pay are paid using this method.
We also use Visa cards on limited occasions, eg. to pay for goods online. The officer placing an order will advise you if they are able to pay you with a Visa card.
